Centralized Management
Define items, materials and services once, with purchase price, selling price and margin at a glance.
- Categories & full-text search
- Margin updates live
- Duplicate for variants
- Units & VAT predefined
Enter items, materials and services once: live margin, stock deducted when you save an invoice, and sales statistics
Try free for 45 daysNew year, new price list from the supplier
Purchase prices have gone up. You do not have to open every item one by one.
- Select the affected entries in the catalog and choose «Adjust prices» in the context menu.
- Enter a percentage, for example +3.5, and round to 5 rappen if you like. A preview shows the result on a sample price.
- In the next quote, open the catalog picker: price, unit and VAT rate come with the line item.
Central Catalog Management
Selling with Stock Automation
Catalog items land in invoices or quotes with one click. Stock deducts automatically when you save.
- Catalog picker in invoices & quotes
- Automatic stock deduction
- Minimum stock warning in red
- Cancellations & credit notes restock
Full Control
Price rounds and insights without Excel: adjust selected prices by a percentage and track your top-selling items in the report.
- Bulk price adjustment in %
- Rounding to 5 centimes
- Item sales report
- Export as PDF & Excel
The service catalog at a glance
HIVE is the Swiss business software for SMEs. The catalog is not an isolated tool: it works directly with invoices, quotes, stock and reports, in the desktop app and in the web app with the same features.
Catalog in the manual · See the solution for service providers
Catalog items in invoices and quotes
In every invoice and quote, one click opens the catalog picker: items carry over price, unit and VAT rate automatically and stay linked to the catalog entry. That eliminates typos and keeps descriptions consistent across all documents.
Automatic stock tracking with minimum stock warning
When you save an invoice, HIVE automatically deducts the sold quantity from stock. Cancellations and credit notes restock. If an item falls below its minimum stock, the stock figure turns red in the catalog. Services deliberately carry no stock; the dialog hides the stock fields automatically.
Frequently asked questions about the catalog
How do catalog items get into an invoice?
In the invoice and quote dialog, the catalog button opens a picker with search and type filter. You select one or more entries and HIVE inserts name, price, unit and VAT rate as positions. You adjust the quantity directly in the table.
Does HIVE deduct stock automatically?
Yes. When an invoice is saved, the sold quantity is deducted from the linked item's stock; cancelling, deleting or issuing a full credit note restocks it. If stock falls below the minimum level, the catalog shows the figure in red.
Can I raise all prices at once?
Yes. Select the entries you want and choose "Adjust prices" from the context menu. Enter a percentage (e.g. +3.5 or -5); HIVE optionally rounds to 5 centimes. A preview shows the result on a sample price before you apply.
Can I see which items sell best?
Yes. The "Item sales" report in the Reports tab shows a yearly ranking by revenue with quantity, number of invoices and revenue share per entry. Cancelled invoices are excluded. You can export the report as PDF or Excel.
Can I import existing items?
Yes. In the settings under catalog management you import entries from a CSV file and can export the whole catalog as well, for price maintenance in Excel or when switching from another software.
Does the catalog also work in the HIVE web app?
In remote mode, the desktop app and HIVE Web access the same catalog data. Available catalog features are listed in the documentation.
Ready to get started?
Download HIVE for free and use the integrated catalog with stock tracking.
Try free for 45 days